Sourcing
The Resume Black Hole
Thousands of candidates submitted. A handful surfaced. The rest decay in your ATS while better-fit profiles ghost your inbox.
Where placements leak
ZIVIX is an engineering studio for recruitment agencies. We audit your desk first, learn how your team actually works, and then build custom workflows around it — closing the resume black hole, killing the follow-up trap, and giving you real visibility into every placement in motion.
Every recruitment desk loses placements in the same three places. We audit yours, then engineer a system around each one.
Thousands of candidates submitted. A handful surfaced. The rest decay in your ATS while better-fit profiles ghost your inbox.
Recruiters drown in manual nudges, status pings, and chase emails — the work that wins placements never gets done.
Clients ask where their roles stand. You stitch together spreadsheets. Trust erodes one delayed update at a time.
The three above are the patterns we see most — but your desk is not a template. Bring us the workflow that's bleeding hours, the report no one reads, the handoff that keeps breaking. We'll audit it, then engineer a system around it.
Hover or tap each line. This is the contract we hold ourselves to — before any kickoff, before any code.
We audit before we build.
Every engagement starts with sitting inside your desk — watching the workflow, hearing the friction, mapping the leaks. No code moves until we've earned your perspective.
We don't sell software.
We engineer systems that erase the bottlenecks slowing your placements — built around what the audit surfaced, not around a product roadmap.
We don't replace your recruiters.
We give them a quiet layer that handles the repetitive 80% — so they can own the high-leverage 20% that actually closes placements.
We don't ship templates.
Every workflow we build is shaped around how your team already works — your ATS, your clients, your desks, your language.
We don't disappear after launch.
We stay close, tune the system as your pipeline shifts, and keep the gains compounding.
We measure what matters.
Time-to-shortlist. Follow-up rate. Client visibility. If a system can't move a number, we don't build it.
If your pipeline is leaking, we're built to plug it.
ZIVIX exists because recruitment teams deserve systems that respect their time, their craft, and the people inside their pipeline. That's the entire job.
We don't bolt chatbots onto your website. We audit how your desk runs, then engineer end-to-end systems that sit between your ATS, inbox, calendar, and clients.
Resumes disappear into your ATS and LinkedIn searches miss passive talent.
A custom sourcing engine scans job boards, GitHub, portfolios, and referrals — surfacing top 10% matches before you post.
Recruiters waste 20+ hours a week chasing candidates and clients for updates.
Smart sequences send context-aware nudges, schedule interviews, and escalate stalled roles without manual work.
Clients email for status updates. Reports are built by hand after the meeting.
Live dashboards and automated client reports show where every role stands, updated as placements move.
Off-the-shelf tools don't fit your workflow, your data, or the way your team actually works.
We audit your desk, then design and ship bespoke systems mapped to your exact bottlenecks — from sourcing logic to client-facing portals.
Every agency's pipeline is different. Tell us where you're losing time and we'll map the right system to your workflow — no pitch, no pressure.
Read: Custom vs standard recruitment automationSix steps. No surprises. Click any station to see what happens — and what you walk away with.
We sit down with you, map your pipeline, and pinpoint where time, money, and candidates are leaking.
We sit down with you, map your pipeline, and pinpoint where time, money, and candidates are leaking.
Most tools sold to recruiters are demos in disguise. ZIVIX is the opposite — a studio that audits how your desk really runs, then builds quiet, dependable systems your team actually leans on by week two.
We audit your desk before we write a line of code, then custom-architect every workflow around your pipeline — no off-the-shelf templates pretending to be strategy.
We speak in placements, BD calls, and submission ratios — not in 'synergies'. The system fits how your desk already runs.
ATS, inbox and client data flow through your stack — never resold, never trained on, never leaked into a shared model.
Discovery to live workflow in 2–6 weeks. We measure success in hours saved per recruiter per week, not slide decks delivered.
The questions every founder asks on the first call — answered here so you don't have to.
Neither, really. ZIVIX is an engineering studio. We audit your desk first, then build custom systems inside your existing stack — your ATS, inbox, CRM. No new app for your team to babysit. The workflow is the product.
Discovery call to a live workflow in 2–6 weeks depending on scope. The first shipped system is usually one bottleneck killed end-to-end — not a half-finished platform.
In your systems. We connect through your accounts, keep the data inside your stack, and never train shared models on it. If you offboard, the automation stops — the data stays yours.
A fixed build fee for the initial system based on scope, then a light monthly for hosting, monitoring and iteration. You get a real number on the audit call — no 'contact sales' loop.
Small desks feel bottlenecks the hardest — one recruiter drowning in follow-ups is 100% of your throughput. We scope one painful loop, automate it, and move on. No enterprise theatre.
No. We work on top of Bullhorn, JobAdder, Loxo, Recruit CRM, HubSpot, Greenhouse, or a spreadsheet if that's genuinely where the work lives. The system meets the desk where it is.
Still curious? Send the awkward question — we'd rather answer it now.
Ask ZIVIX